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Position: Development Coordinator (part-time)
Reports To: Development Director
Job Type: 15-20 hours/wk
Hourly Rate: $23.00 – $26.00 per hour

Job Description:

Loaves and Fishes of Contra Costa is looking for a proactive and detail-oriented Development Coordinator, reporting to the Development Director, to primarily support the planning and execution of fundraising events, including the management of silent and live auctions. This role plays a key part in securing auction items to enhance our fundraising efforts, coordinating logistics, managing timelines, and ensuring smooth event operations to help drive our development goals. The ideal candidate will have experience in nonprofit event management, possess strong organizational skills, and be passionate about building community through impactful events.

• Event Planning & Coordination: Lead the planning and execution of fundraising events, including our gala, golf tournament and bocce tournament. Coordinate logistics such as venue selection, vendor contracts, guest lists, and event timelines. Work with the development team to engage sponsors and donors in the event planning process. Responsible for securing raffle and/or auction items for fundraising events and assisting with sponsorships and in-kind donations.
• Event Promotion: Collaborate with the team to develop event-related promotional materials, including social media content, email campaigns, and printed invitations. Ensure event messaging aligns with the organization’s mission and goals.
• Event Volunteer & Vendor Management: Recruit, train, and manage event volunteers. Coordinate with vendors, including caterers, audio-visual teams, and other service providers, to ensure seamless event execution.
• Budget Tracking: Assist in managing event budgets, tracking expenses, and ensuring that all events stay within the allocated budget. Provide regular financial updates to the development team.
• Post-Event Follow-Up: Ensure timely and accurate follow-up with event attendees, including thank-you emails, event surveys, and donation processing. Update the donor database with event-related information and assist in analyzing event success for future improvements.

Qualifications:

• Education: Bachelor’s degree in a related field (e.g., Event Management, Communications, Nonprofit Management) is preferred but not required.

Experience:

• 1-2 years of experience in event coordination, fundraising, or nonprofit development.
• Experience managing logistics for large-scale events, preferably within a nonprofit setting.
• Familiarity with donor databases and CRM systems such as DonorPerfect, Network for Good, and Greater Giving.
• Skills & Competencies:
• Exceptional organizational and project management skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and manage multiple events or deadlines simultaneously.
• Attention to detail and problem-solving abilities.
• Ability to collaborate with diverse teams, including volunteers, vendors, clients and internal staff.
• Ability to use discretion and diplomacy in dealing with donors, Board members, staff, volunteers and colleagues.
• Ability to maintain a high level of confidentiality.

Benefits:

• 401(k)
• Paid time off

Schedule:

• Evenings as needed
• Weekends as needed

Ability to Relocate:

• Martinez, CA 94553: Relocate before starting work (Required)

Work Location:

• In person